Email set-up


How to Set Up Your Email

Tips on how to optimise your email communication with coaches: 


University coaches today are using email as their primary recruiting tool.

If you are a dedicated high school athlete who wants to be considered a viable candidate in the competitive world of college recruiting, it is critical that you approach email communications in a professional, efficient manner.

If you’re unsure how to accomplish this, here are some tips:

Choose a good name

Email correspondence will be your first form of contact with many recruiters, and may precede an in-person meeting for many weeks or even months. Because of this, it is imperative that you choose an email address that represents you well.


In your personal life, you might get along just fine using screen names like “lildirtymoney” or “missfoxyvixen”. But is that really the foot you want to put forward with college coaches?


Instead, consider using some combination of your first and last name. Not only will it come across as more professional, it will help coaches recognise your name without having to memorise an additional alias.

Organization is key.

Many email programs include a folder organisation system. Use this to your advantage by creating a new folder for each program and coach.


You may have contact with more than one coach per program. So it is advisable to create coach folders as sub-folders under the program folder.


Creating a contact profile for each coach is not a bad idea, either – it will allow you to store other contact details such as office phone and cell phone numbers, all in one handy place.



Most email clients allow you to store a signature, which is a block of text added automatically to the end of every email.


A signature is important because it includes all the information a coach needs to contact you.


If this info is easily found in every email you send, coaches are much more likely to get in touch with you.


Use this feature to your advantage.


Signatures should include your full name, your high school and city, class graduation date, and current contact information.


Make yourself as available as possible to coach by including many ways to contact you: cell phone, home phone, and Skype name, for example.


If any of this information changes, update your signature immediately.

Check your email daily.

Remember that college coaches are in their offices every day, checking their emails almost continuously.


Once they hit the “Send” button, they consider their message communicated, i.e. you, the recipient, have already read the message.


In this vein, coaches will expect same-day responses from their potentials. Replying to an email more than 3 days after it was sent casts you in a poor light, making you seem irresponsible and ambivalent.


Prompt responses show enthusiasm and interest in the program.


And remember, decisions are made in a matter of hours or sometimes even minutes, so it is important for you to keep your fingers on the pulse by checking your email at least once a day.

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